The Fact About POS System Prices, Backed by G2 Knowledge Insights

Buying a point-of-sale (POS) system isn’t so simple as shopping for one other product on your retail or restaurant enterprise. A variety of thought and analysis goes into deciding on the suitable PoS software program, {hardware}, and options distinctive to what you are promoting operations. 

Whenever you suppose you might have figured the whole lot out, the pricing will shock you. These programs have complicated pricing, protecting the price of software program, {hardware}, customers, transactions, and processing charges. For those who’re not conscious of those value overheads, such surprises can shortly flip into shocks.

 Let’s take a deep dive into the PoS system and weigh a few of the greatest PoS options in the marketplace. By the top, you’ll know what drives their prices, methods to consider pricing buildings, and confidently negotiate with distributors.

POS system value and pricing fashions

POS programs are utilized in many companies, like retail shops, cafes, and eating places. Primarily based on the kind of enterprise, the best way it’s used differs. 

In a grocery retailer, barcode scanning {hardware} is linked to expedite billing and replace stock (by way of integration). In a restaurant or a restaurant, the PoS helps to enter meals orders, generate invoices, and document gross sales. Most significantly, it permits the kitchen workers to optimize the order queue. 

It’s one POS system with a number of use instances. Characteristic and {hardware} necessities range based mostly on the use instances, and the pricing follows this variation.

Notice: Primarily based on G2’s Grid Report, Quickbooks Level of Gross sales ought to ideally be the third software program on the record, however it has been discontinued. Subsequently, it isn’t on the record.

POS system pricing mannequin and prices: What to anticipate

Software program	Pricing mannequin	Price
Sq. Level of Sale	Subscription-based pricing + processing charges + transaction charges	Begins totally free and goes past $89 monthly.
Shopify POS	Subscription-based pricing + processing charges and per-transaction value	Prices between $39–$89 monthly.
SpotOn	Subscription-based plans (Fastened month-to-month value + per-employee month-to-month value) Plus, processing charges and per-transaction value	Begins totally free and goes past $135 monthly.
Heartland Retail	Subscription-based pricing. First six months free	Begins at $89 monthly.
Stripe Terminal	Flat price pricing	Prices between $59 and $249, plus processing charges.
ConnectPOS	Subscription-based pricing	Begins for free and goes past $89 monthly.

How clear is POS system value, and the way a lot do they cost for implementation?

Owing to the POS system’s pricing complexity, some distributors transparently showcase it on their web site, whereas some give a quote after understating the function requirement. 

Primarily based on analysis, we discovered some distributors to covey pricing upfront, making it simpler to check prices. Conversely, some distributors maintained medium transparency, giving a ballpark for some plans and inspiring a purchaser to get in contact for the whole breakdown of prices. 

Excessive transparency means pricing plans are listed upfront for straightforward comparability, whereas medium transparency offers some particulars however requires contacting gross sales for full pricing. Low transparency signifies the product didn’t explicitly point out pricing, so we’ve used third-party sources to share the prices under. 

Right here’s a fast breakdown of POS system value transparency and the related prices: 

Software program	Transparency stage	Implementation + {hardware} prices*
Sq. Level of Sale	Medium transparency	{Hardware} prices. Wherever from $149 to $799 per unit.
Shopify POS	Medium transparency	{Hardware} prices vary from $219 to $999 per unit.
SpotOn	Excessive transparency	Customized implementation and coaching prices of $1000, excluding {hardware} and delivery fees.
Heartland Retail	Low transparency	One-time setup price ranging from $299 to $499, relying on the plan chosen.
Stripe Terminal	Low transparency	{Hardware} prices are as follows:   $59 for Stripe Reader M2 $249 for BBPOS WisePOS E-card reader $349 for Stripe Reader S700
ConnectPOS	Low transparency	Small companies sometimes count on implementation prices to vary from $1,000 to $5,000, whereas bigger enterprises could incur prices upwards of $50,000 or extra.

*Implementation prices are bills incurred when introducing a brand new system, coverage, or course of into the enterprise. {Hardware} prices are bills incurred to arrange the required bodily gadgets to run the POS system. 

Amongst these distributors, SpotOn’s pricing was extremely clear, making it simpler for consumers to plan their expectations and budgets.

POS System value insights: Elements, surprising prices, and reductions

The common preliminary value of organising a POS system ranges from $0 to $2000. The PoS software program alone can value you between $0 and $200.  Various factors affect software program pricing for the main distributors in the marketplace. Let’s verify them out.

1. Sq. Level of Sale 

• G2 ranking: 4.7/5 based mostly on 810 critiques
• Pricing plan: Free plan + processing charges starting from 2.6% + 10 cents to six% + 30 cents. The Plus plan is $89 monthly per location and provides you a reduced processing price. Customized plans can be found on quote with customized processing charges.
• High options: Helps contactless, bank card, reward card, and computerized financial institution funds. Gives custom-made checkout and facilitates offline funds.
• Elements influencing pricing: Add-ons akin to Afterpay, loyalty applications ($25), textual content message advertising and marketing, and full-service payrolls include their pricing. 
• Sudden prices: Begins at $15 month-to-month for crafting and monitoring electronic mail advertising and marketing campaigns inside the Sq. POS system. For those who want to take up worker administration, it prices $5 per worker monthly. 
• Advantages: Improved stock instruments and reviews, automated buy orders, print barcode labels, and limitless worker time monitoring. 

Sq. additionally affords a complete retail platform, Sq. for Retail. It’s an all-in-one POS resolution for retail manufacturers and affords extra superior options that assist retailers run their companies extra effectively. The free plan is out there, and the plus plan prices $89 monthly per location. In Sq. for Retail, you get superior stock instruments and the flexibility to print barcode labels, amongst different issues. 

Insights on Sq. Level of Sale based mostly on G2 critiques:

These insights are based mostly on 24 critiques submitted by the G2 consumer group for Sq. Level of Sale between September 6, 2024, and February 14, 2025.

• Pricing: 16.67% of customers appreciated Sq. Level of Sale’s pricing, typically highlighting its affordability and cost-effectiveness. In distinction, 4.17% of reviewers have been dissatisfied, with considerations primarily revolving round excessive prices or surprising charges.
• Who makes use of it? Sq. Level of Sale is broadly adopted by companies of varied sizes, with small companies making up the vast majority of customers. Almost 45.83% of reviewers come from corporations with 2-10 workers, whereas 29.17% are solo entrepreneurs. Mid-sized companies additionally discover worth within the platform, with 16.67% of customers from corporations with 11-50 workers. A smaller share of customers come from bigger organizations, with 4.17% every representing companies within the 51-200 and 201-500 worker vary.
• Ease of use, efficiency, and reliability: Sq. Level of Sale’s strongest side is its ease of use, with 45.83% of reviewers praising its intuitive and user-friendly interface. Efficiency is one other appreciated issue, with 20.83% of customers noting its pace, effectivity, and clean operation. Whereas reliability is talked about much less steadily, 4.17% of customers particularly commend its stability and dependability.

General, Sq. Level of Gross sales comes at a low entry value, however there are processing fees and separate prices for extra options. If we evaluate it with the typical PoS software program value, it provides a aggressive entry price.

2. Shopify POS

• G2 ranking: 4.4/5 based mostly on 322 critiques.
• Pricing plan: $5 monthly starter plan for promoting on socials and a $89 monthly retail plan + Fee processing value ranging from 2.4%-5% plus 10-30 cents per transaction.$0.There are additionally superior plans starting from ~$25-$349 monthly with a further value of ~$80 per location. There are additionally reductions on annual funds alongside a 3-day free trial.
• High options: Omnichannel promoting, good stock administration, reporting and analytics, and extra funds.
• Elements influencing pricing: Extra options like additional stock areas, precedence help, additional workers accounts, and checkout capability affect the overall value of the software program.
• Sudden prices: These are prices of the POS terminal, money reader, receipt printer, or barcode scanner. Nonetheless, they rely on if and the way you select to make use of them. 

Insights on Shopify POS based mostly on G2 critiques:

These insights are based mostly on 19 critiques submitted by the G2 consumer group for Shopify POS between March 3, 2024, and February 21, 2025.

• Pricing: 5.26% of customers appreciated the affordability, whereas 10.53% expressed dissatisfaction, typically citing considerations about excessive prices and the pricing construction.
• Who makes use of it? Shopify POS is a go-to alternative for small and mid-sized companies, with 47.37% of customers coming from corporations with 11-50 workers. One other 36.84% come from small companies with 2-10 workers, and mid-sized corporations (51-200 workers) make up 10.53% of customers. Lastly, round 5.26% are solo entrepreneurs who additionally profit from the platform.
• Ease of use, efficiency, and reliability: 26.32% of reviewers discover it easy to make use of, highlighting its intuitive format and hassle-free navigation. 21.05% point out that it is quick and dependable, whereas one other 15.79% reward its function set, citing integrations, customization choices, and helpful functionalities that improve their expertise.

Shopify POS software program affords a comparatively cheap base plan. The medium and higher-level plans additionally evaluate fairly to the typical POS software program pricing.

3. SpotOn

• G2 ranking: 4.4/5 based mostly on 125 critiques
• Pricing plan: Subscription-based plans for eating places vary from $0 to $135, together with a customized plan with extra options and a customized processing price. Small companies can even select between a terminal gadget and a terminal gadget plus a web site plan at $25 monthly and $90 monthly, respectively. Carries the identical processing charges as restaurant plans. Consists of a further $200 and $200+ setup price of $175, respectively.
• High options: Inexpensive {hardware} add-ons for in-person promoting and computerized offline performance with out an web connection. 
• Elements influencing pricing: {Hardware}, on-line ordering and supply, worker administration, visitor engagement, and reservations. 
• Sudden prices: There’s clear pricing, and the corporate avoids hiding charges. Transaction charges apply, sometimes relying on the cost technique. For add-ons, you could pay additional. 
• Advantages: Versatile {hardware}, native cost platform with auto-offline performance

Insights on SpotOn based mostly on G2 critiques:

These insights are based mostly on 48 critiques submitted by the G2 consumer group for SpotOn between November 7, 2024, and March 1, 2025.

• Pricing: 4.17% of customers appreciated the pricing, mentioning affordability or worth, whereas 2.08% expressed dissatisfaction, typically citing considerations about value or pricing construction.
• Who makes use of it? SpotOn is particularly common with small and mid-sized groups. 16.67% of customers come from small companies (2-10 workers), whereas 43.75% fall into the 11-50 worker vary, making it the biggest group. Mid-sized corporations (51-200 workers) account for 33.33% of customers. Bigger organizations aren’t omitted both, with 4.17% from 201-500 workers and a pair of.08% from 501-1000 workers discovering worth within the platform.
• Ease of use, efficiency, and reliability: SpotOn makes a robust impression with its ease of use, as 29.17% of customers discover it easy and intuitive to work with. Efficiency is one other space the place it delivers, with 25% appreciating its responsiveness and effectivity. Whereas fewer customers explicitly point out reliability, 2.08% acknowledge its stability in on a regular basis operations.

SpotOn is slightly bit on the premium value facet of POS software program. Nonetheless, it does provide a free plan restricted to eating places.

4. Heartland Retail

• G2 ranking: 3.1/5 based mostly on 5 critiques.
• Pricing plan: Subscription-based plan beginning at $89 month-to-month or $80 monthly on a yearly plan per station. Funds and payroll value additional. A free trial of Heartland Retail can also be out there.
• High options: Customizable reporting, adaptable menu administration with on-the-fly performance, and cell cost system.
• Elements influencing pricing: {Hardware} prices vary from $195 to $1895. Integrations and add-ons come at an additional value. 
• Sudden prices: Interchange processing prices, service and regulatory mandates, and value-added providers (reward playing cards, instantaneous deposits, and so on.) add to additional charges.
• Advantages: It affords an intuitive and customizable UI whereas facilitating simplified transactions with built-in cost choices.

Insights on Heartland Retail based mostly on G2 critiques:

These insights are based mostly on 198 critiques submitted by the G2 consumer group for Heartland Retail between February 26, 2018, and August 28, 2024.

• Pricing: 1.01% of customers had constructive suggestions on Heartland Retail’s pricing, highlighting affordability or worth, whereas 4.55% voiced considerations, typically pointing to excessive prices or the pricing construction.
• Who makes use of it? The biggest group of customers for Heartland Retail comes from corporations with 11-50 workers, making up 37.37% of its consumer base. Small companies with 2-10 workers observe carefully behind at 29.29%, whereas 22.73% of customers come from mid-sized corporations with 51-200 workers. Bigger organizations are additionally represented, with 3.03% every from companies with 201-500 and 501-1000 workers, displaying the platform’s adaptability throughout totally different firm sizes.
• Ease of use, efficiency, and reliability: 57.07% of customers admire the instruments’s intuitive interface and simple performance. 17.68% of reviewers point out efficiency, noting its effectivity and responsiveness in day by day operations. Reliability additionally will get a nod, with 3.03% of customers stating its stability and dependability.

The price of Heartland Retail is slightly bit greater than common retail POS software program pricing.

5. Stripe Terminal

• G2 ranking: 4.4/5 based mostly on 15 critiques.
• Pricing plan: “Consists of transaction charges for each on-line and offline funds. Stripe’s on-line cost charges are 2.9% + 30 cents per accomplished cost. In-person funds are at 2.7% + 5 cents per transaction. There are {hardware} prices as well as. 
• High options: No month-to-month software program charges or termination charges, 24/7 chat help, and help for greater than 135 currencies.
• Elements influencing pricing: Customized area, {hardware}, and cost processing charges.
• Sudden prices: There are no hidden prices related to its customary pricing mannequin, however Stripe has different add-ons, akin to Stripe Billing, Stripe Join, and Stripe Radar, that add to the prices. Furthermore, additional charges could be charged for worldwide playing cards and foreign money conversions. 
• Advantages: Fully customizable with a software program improvement package, affords Europay, MasterCard, and Visa (EMV)-certified card readers, and provides aggressive pricing on transaction charges.

Insights on Stripe Terminal based mostly on G2 critiques:

These insights are based mostly on 15 critiques submitted by the G2 consumer group for Stripe Terminal between November 23, 2019, and August 11, 2022.

• Pricing: The pricing appears to divide opinions evenly — 6.67% of customers point out it positively, whereas one other 6.67% spotlight it as a disadvantage. Some discover it cheap, whereas others really feel it could possibly be higher.
• Who makes use of it? Stripe Terminal has a noticeable presence amongst small companies, with most critiques from corporations with 2-10 workers (46.67%) and 11-50 workers (26.67%). Bigger organizations additionally use it, as 13.33% of critiques come from corporations with 1001-5000 workers, whereas 13.33% are from solo customers.
• Ease of use, efficiency, and reliability: Person suggestions highlights ease of use as a key power, with 46.67% of critiques mentioning its simple interface and seamless performance.

General, Stripe Terminal will not be a complete POS. Nonetheless, it does function free software program that saves cash. The {hardware} can also be cheaper, beginning at simply $59.  Stripe Terminal is on the extra inexpensive facet of the spectrum in comparison with the typical value of POS software program. 

6. ConnectPOS

• G2 ranking: 4.8/5 based mostly on 19 critiques.
• Pricing plan: Subscription-based plans value between $39 and $89. There’s additionally an choice for an enterprise plan. You’ll be able to elevate a customized quote to get extra particulars on enterprise pricing. 
• High options: Actual-time synchronization, availability of offline mode, customizable choices, and knowledge safety. 
• Elements influencing pricing: Add-on options akin to foreign money converters and a number of checkout currencies can affect ConnectPOS pricing.  Loyalty applications and workers administration options might be factored in as effectively.
• Sudden prices: It affords clear pricing, however customization comes at an additional value.
• Advantages: Simple {hardware} setup, help for a number of cost choices, and availability of strong reporting instruments.

Insights on ConnectPOS based mostly on G2 critiques:

These insights are based mostly on 15 critiques submitted by the G2 consumer group for ConnectPOS between March 26, 2024, and February 20, 2025. ​

• Pricing: Whereas particular pricing particulars aren’t broadly mentioned within the critiques, 20% of customers really feel there’s room for enchancment in value, with some mentioning {that a} cheaper price or diminished renewal charges would improve the worth.
• Who makes use of it? ConnectPOS is a well-liked alternative for small companies, with 73.33% of customers coming from corporations with 2-10 workers. It additionally sees adoption amongst rising groups, as 13.33% of customers work in organizations with 11-50 workers. Whereas most customers come from smaller corporations, the platform additionally serves mid-sized companies (51-200 workers) and bigger organizations (201-500 workers), every making up 6.67% of the consumer base.
• Ease of use, efficiency, and reliability: 13.33% of ConnectPOS customers say that the platform is simple to make use of. Efficiency stands out probably the most, with 40.00% of reviewers praising its pace and effectivity. Whereas reliability isn’t particularly talked about within the critiques, the robust efficiency suggestions means that customers typically discover the system reliable.

The ConnectPOS software program is cost-effective when in comparison with the typical value of a POS system. 

POS system value: How do high options evaluate general?

This comparability reveals how quickly you may count on ROI after implementing a POS system. The insights are from consumer critiques on G2 and are grouped to derive an general consumer sentiment.

Software program	High quality of help	Meets requirement	Ease of setup
Sq. Level of Sale	89%	95%	95%
Shopify POS	88%	87%	90%
SpotOn	88%	92%	92%
Heartland Retail	88%	87%	82%
Stripe Terminal	88%	94%	N/A
ConnectPOS	97%	93%	92%

Make your negotiation stronger

These insights will assist you to be ready for the pricing negotiations you’ll have with distributors. Greater than that, it provides you a transparent option to decode the complicated pricing affords by totally different POS distributors. Evaluating costs turns into extra easy and saves time you’d in any other case spend weighing your choices.

Let these insights help vendor negotiations and assist you to discover the perfect offers on your firm. Able to slim down choices and speak to distributors of your alternative?

Join with the high POS distributors in the marketplace and enter negotiations confidently.