Choosing the proper HR software program is hard sufficient, however determining the pricing? That’s a complete totally different headache.
If you happen to’ve ever tried evaluating HR software program pricing, you’ve in all probability hit a number of roadblocks: hidden charges, obscure pricing fashions, and the basic “Let’s soar on a name to debate your want”’ response from distributors.
Many HR software program suppliers don’t checklist their prices upfront, making it tough to check choices with out sitting by a number of gross sales calls. And even with available pricing, additional expenses for integrations, buyer help, or payroll options rapidly inflate the full worth.
With many alternative pricing fashions, understanding which one provides one of the best worth for your enterprise is hard with out a clear method to evaluate. That’s why we’ve put collectively this HR software program pricing information that will help you navigate totally different pricing buildings, spot hidden prices, and make an knowledgeable resolution with out maxing out your funds.
What are the components that impression HR software program pricing?
A number of key components affect how a lot you’ll pay for HR software program:
- Pricing mannequin: Some distributors cost per worker month-to-month, whereas others supply flat charges, tiered pricing, or customized quotes based mostly on firm wants.
- Variety of workers: Many HR software program options scale pricing based mostly on the variety of customers. The extra workers you’ve got, the upper the price.
- Options and performance: Fundamental plans often embrace core HR capabilities, however superior options like payroll, efficiency administration, or AI-driven analytics typically value additional.
- Customization and integrations: Customers who require customized workflows or integrations with present instruments (like payroll methods or ERP platforms) could incur further charges.
- Implementation and setup charges: Some distributors cost for onboarding, information migration, and coaching, which might considerably add to the preliminary value.
- Contract size and cost phrases: Some distributors supply reductions for annual or multi-year commitments, whereas month-to-month plans could also be dearer in the long term.
- Hidden prices: Be careful for additional charges for API entry, information storage, or report technology that may unexpectedly drive up the full value.
- Assist and repair ranges: Fundamental buyer help is usually free, however premium help, devoted account managers, or 24/7 help could also be accessible at a further value.
HR software program pricing fashions
HR software program accommodates a wide range of software program options that serve an organization’s human useful resource division. These software program options span totally different classes, by which the favored ones are:
- Human capital administration (HCM) software program provides options to deal with key HR duties like hiring, efficiency critiques, and worker coaching in a single place. It turns into simpler to handle and report.
- Core HR software program maintains a centralized report to retailer worker info, together with their particulars and advantages.
There are additionally different classes, like payroll and international employment platforms. Some options overlap between these software program classes.
Which HR software program options did we analyze?
1. Rippling
2. BambooHR
3. HiBob HRIS
4. Gusto
5. Paylocity
6. RUN Powered by ADP
*These are the six main Core HR software program from the G2 Winter 2025 Grid® Report. The pricing information relies on January 2025 analysis from listed sources. Test with the distributors for correct pricing particulars.
HR software program pricing mannequin and value
| HR software program | Pricing mannequin | Value |
| Rippling | Subscription-based pricing | Begins at $8 per individual/month |
| Bamboo HR |
|
Ranges between $12 and $22 per individual/month |
| HiBob HRIS | Subscription-based pricing | Ranges between $16 and $25 per individual/month |
| Gusto | Flat charges and subscription-based pricing | Begins at a flat worth of $40 and comes with a subscription pricing of $6 per individual/month |
| Paylocity | Subscription-based pricing | Ranges between $22 and $32 per individual/month |
| Run Powered by ADP | Flat charges and subscription-based pricing | Begins at a flat worth of $79 and comes with a subscription pricing of $4 per individual/month (as much as 49 workers) |
How clear is HR software program pricing, and what are their implementation prices?
HR software program pricing transparency varies by supplier. That is indicated by the transparency degree, which calculates how brazenly an HR software program supplier shares pricing info. Excessive transparency means the supplier lists pricing plans upfront, making it simple so that you can evaluate prices. Medium transparency signifies that whereas some pricing particulars can be found, it’s essential to contact gross sales for the complete breakdown.
Some HR options supply upfront prices, whereas others require direct inquiries. Right here’s a fast breakdown:
| HR software program | Transparency degree | Implementation prices* |
| Rippling | Medium transparency | 5% – 15% of annual software program charges |
| BambooHR | Medium transparency | 5% – 15% of the annual software program charges |
| HiBob HRIS | Medium transparency | 5% – 15% of the annual software program charges; take 6-8 weeks to implement |
| Gusto | Excessive transparency | No setup charges or long-term contract |
| Paylocity | Medium transparency | 10% -20% of annual software program charges |
| Run Powered by ADP | Medium transparency | 10% -20% of annual software program charges for ADP Workforce Now. The implementation value for ADP RUN will seemingly be the identical. |
*Implementation prices are bills incurred when introducing a brand new system, coverage, or course of into the enterprise. Right here, the estimates have been sourced from OutSail, a Human Useful resource Info System (HRIS) comparability platform that helps companies analysis and choose the proper HR software program.
Gusto stands out for its clear pricing and lack of setup charges. Different distributors could cost implementation charges as much as 20% of your annual software program prices.
HR software program pricing insights: Components, sudden prices, and reductions
The typical worth of HR software program is between $15 to $22 per worker per thirty days. Various factors affect software program pricing for the main distributors available on the market. Let’s test them out.
Observe: The annual value vary for every HR software program product beneath has been sourced from Vendr. The insights for every product are based mostly on the newest G2 critiques accessible on the time of writing this text, masking the required interval talked about for every product.
1. Rippling
- G2 score: 4.8/5 based mostly on 6,566 critiques
- Annual value vary: $5,962 – $155,922 per yr
- Pricing plan: Relying in your plan and the options you need, you’ll pay between $21 and $29 per individual/month. The platform additionally provides IT administration options as add-ons, which value $5 to $20 per individual/month.
- Prime options: HRIS, recruiting, advantages administration, and compensation bands
- Components influencing pricing: Integrating payroll prices $8 per worker, and IT and compliance add-ons are additionally charged additional.
- Surprising prices: Some fines could also be incurred because of non-compliance with tax company rules. Inaccurate license distribution finally ends up including additional value.
- Advantages: Sooner expertise onboarding, improved advantages administration course of, intuitive and easy-to-use system.
Insights on Rippling based mostly on G2 critiques:
These insights are based mostly on 3,186 critiques submitted by the G2 person neighborhood for Rippling between November 1, 2024, and February 24, 2025.
- Pricing: 0.72% of customers preferred Rippling’s pricing, affordability, or worth, whereas 1.07% expressed dissatisfaction, typically mentioning it as costly.
- Who makes use of it? Rippling is primarily utilized by mid-sized companies, with 21.52% serving 100-249 workers and 17.09% for 50-99 workers. Smaller companies additionally account for a big share, with 16.46% for 25-49 customers, 14.87% for 10-24 customers, and eight.23% for 5-9 customers. Bigger organizations (over 250 customers) make up a smaller portion, with 7.59% for 250-499 customers and 4.43% for 500-999 customers.
- Ease of use, efficiency, and reliability: 29.41% of customers reward Rippling for its ease of use, whereas solely 3.3% discover it tough. 2.32% respect its efficiency and reliability, however 1.63% report points like crashes or sluggish speeds, indicating principally constructive person expertise with some technical challenges.
What G2 customers take into consideration Rippling pricing:
“Rippling’s modular pricing may be complicated, as you pay for every function you need to use (e.g., payroll, advantages administration, gadget administration). This may add up rapidly, particularly for smaller companies on a good funds.”
– Rippling Overview, Hannah W.
Rippling prices between $21 and $29 per person/month, which is greater than the common.
2. BambooHR
- G2 score: 4.4/5 based mostly on 2,464 critiques
- Annual value vary: $7,029 – $36,690 per yr
- Pricing plan: Relying in your plan and the options you need, you’ll pay between $6.19 and $8.25 per individual/month. The payroll integration would value $75 per thirty days for 10 workers and $4.25 for every further worker.
- Prime options: HR information reporting, hiring and onboarding, and worker efficiency and expertise
- Components influencing pricing: You may get a 15% low cost when you bundle payroll and advantages administration with the Core or Professional Plan. This supply is just for US-based workers.
- Advantages: Improves common worker efficiency, minimizes the unexpected prices related to non-compliance with the Inexpensive Care Act (ACA), and makes it simple to onboard workers.
Insights on BambooHR based mostly on G2 critiques:
These insights are based mostly on 151 critiques submitted by the G2 person neighborhood for BambooHR between September 4, 2024, and February 14, 2025.
- Pricing: 12.5% of customers discovered BambooHR’s pricing reasonably priced or a superb worth. 12.5% of customers discovered the pricing too costly or felt pissed off by further prices (e.g., add-ons). 75% of pricing-related critiques have been impartial, discussing value with out sturdy constructive or adverse sentiment.
- Who makes use of it? BambooHR is principally utilized by mid-sized firms, with 47.7% from firms with 51-200 workers. Small companies make up 30.5% (11-50 workers), whereas 15.2% come from 201-500 workers. Microbusinesses (2-10 workers) and enterprises (1001-5000 workers) every account for two.6%, with 1.3% from 501-1000 workers.
- Ease of use, efficiency, and reliability: Customers often spotlight ease of use, with 58.3% of critiques mentioning it as a key power. Many reward BambooHR’s intuitive interface, simple navigation, and user-friendly design. Efficiency is mentioned in 11.3% of critiques, specializing in system velocity, effectivity, and responsiveness. Reliability is explicitly talked about in 0.7% of critiques, with customers noting excessive uptime and system stability.
What G2 customers take into consideration BambooHR pricing:
“It could be helpful to supply versatile cost modules. As an example, options like hiring might be accessible as an add-on that customers can allow or disable as wanted.”
– BambooHR Overview, Aicha B.
Bamboo HR prices between $6.19 and $8.25 per person/month, which is decrease than the common worth of HR software program.
3. HiBob HRIS
- G2 score: 4.5/5 based mostly on 1,142 critiques
- Annual value vary: $14,940 – $110,542 per yr
- Pricing plan: Ranges between $16 and $25 per individual/month.
- Prime options: Automated workflows, folks analytics, e-sign, and docs administration.
- Components influencing pricing: Off-cycle payrolls are freed from value. Because of the added regulatory scrutiny, a cannabis-related enterprise is predicted to be included within the premium plan.
- Surprising prices: The software program could not ship an end-to-end resolution. You may need so as to add different third-party instruments, like an applicant monitoring system (ATS).
- Advantages: Will increase folks engagement, cuts time spent on HR admin duties, and provides seamless integrations with ATS, payroll, and studying administration methods.
Insights on HiBob HRIS based mostly on G2 critiques:
These insights are based mostly on 227 critiques submitted by the G2 person neighborhood for HiBob HRIS between November 1, 2024, and February 24, 2025.
- Pricing: Round 10.57% of customers point out pricing positively, highlighting HiBob’s affordability and worth in comparison with opponents. 11.89% of customers point out pricing negatively, citing excessive prices for small companies, hidden charges for add-ons, and a pricing construction that turns into costly as groups develop.
- Who makes use of it? HiBob is principally utilized by small to mid-sized companies (51-500 workers), making up 67% of customers. 41.85% come from 51-200 workers, whereas 25.11% are from 201-500 workers. Bigger firms (501-1000 workers) account for 18.94%, enterprises (1001-5000) for 8.81%, and small companies (11-50) for simply 5.29%, indicating its give attention to rising firms.
- Ease of use, efficiency, and reliability: A major 62.99% of customers reward HiBob for its ease of use, describing it as intuitive, user-friendly, and straightforward to navigate. Efficiency is one other sturdy level, with 27.31% of customers highlighting its velocity and effectivity. Nonetheless, reliability receives fewer mentions, with solely 2.20% of customers particularly calling it secure or bug-free.
What G2 customers take into consideration HiBob HRIS pricing:
“The pricing construction may be difficult for smaller companies, and prices could enhance considerably as you add extra options or customers.”
– HiBob HRIS Overview, Alon H.
HiBob HRIS prices between $16 and $25 per person per thirty days, intently aligning with the business common.
4. Gusto
- G2 score: 4.5/5 based mostly on 2,293 critiques
- Pricing plan: It begins at a hard and fast value of $40 per thirty days plus $6 per individual/month and goes as much as $180 per thirty days plus $16.50 per individual/month, relying on plans and options.
- Prime options: Payroll, efficiency administration, time monitoring, insights and reporting
- Components influencing pricing: Time and Attendance add-on prices $6 per individual/month after the free trial. The contractor-only plan prices nothing for the primary six months.
- Surprising prices: Gusto’s pricing is clear, and there are fewer possibilities of any sudden prices.
- Advantages: Helps entice prime abilities, makes it simple to handle payroll, and mechanically calculates group’s hours, PTO, and holidays.
Insights on Gusto based mostly on G2 critiques:
These insights are based mostly on 195 critiques submitted by the G2 person neighborhood for Gusto between October 2, 2024, and February 24, 2025.
- Pricing: About 8.7% of customers respect Gusto’s pricing, whereas 6.2% dislike it. Customers who just like the pricing point out that Gusto is reasonably priced, user-friendly, and provides nice worth for payroll and HR providers.
- Who makes use of it? 29.2% of Gusto customers are small companies, and eight.7% are medium-sized companies. The platform is primarily utilized by smaller firms, with restricted adoption amongst bigger enterprises.
- Ease of use, efficiency, and reliability: 62.6% of reviewers reward Gusto for its ease of use, highlighting its intuitive and user-friendly interface. 16.9% respect its efficiency, mentioning its velocity and effectivity in dealing with payroll and HR duties. Nonetheless, reliability is never talked about, with solely 0.5% of reviewers particularly discussing it.
What G2 customers take into consideration Gusto pricing:
“Gusto’s pricing generally is a bit off-putting to small companies at first look, however after we take into account all the burden we’re getting taken off our shoulders, that thought rapidly leaves our thoughts.”
– Gusto Overview, Jake T.
Gusto’s pricing begins at a hard and fast value of $40 per thirty days plus $6 per individual/month and goes as much as $180 per thirty days plus $16.50 per individual/month. It’s pricey in comparison with the common HR software program pricing.
5. Paylocity
- G2 score: 4.4/5 based mostly on 2,779 critiques
- Annual value vary: $14,502 – $595,009 per yr
- Pricing plan: The precise worth may come within the $22 – $32 per worker/month vary
- Prime options: Payroll, workforce administration, expertise, advantages and worker expertise
- Components influencing pricing: Customizations come at an additional value.
- Surprising prices: It takes 2-3 months to implement the software program, and there are further prices for customized options
- Advantages: Straightforward to combine HR, payroll, advantages, and environment friendly onboarding automation.
Insights on Paylocity based mostly on G2 critiques:
These insights are based mostly on 123 critiques submitted by the G2 person neighborhood for Paylocity between October 4, 2024, and February 22, 2025.
- Pricing: 4.07% of customers reward Paylocity’s pricing for its worth, cost-effectiveness, and versatile customer support. In the meantime, 2.44% discover it a downside because of sudden value fluctuations, excessive module costs, and costly worldwide payroll.
- Who makes use of it? 47.97% of Paylocity customers are from small companies, whereas 26.02% come from giant companies.
- Ease of use, efficiency, and reliability: 15.45% of customers respect Paylocity’s ease of use, highlighting its intuitive and user-friendly interface. 4.07% reward its efficiency, mentioning velocity and effectivity.
What G2 customers take into consideration Paylocity pricing:
“Their pricing is nice, and working payroll is fairly seamless if there aren’t any adjustments from payroll to payroll.”
– Paylocity Overview, Ron S.
Paylocity prices between $22 and $32 per person per thirty days, which is greater than the common.
6. RUN Powered by ADP
- G2 score: 4.5/5 based mostly on 1,657 critiques
- Pricing plan: The answer prices $79 per thirty days plus $4 per worker. The precise pricing is on the market on request.
- Prime options: Payroll, HR platform, compliance options, and worker expertise
- Components influencing pricing: Employees’ compensation and worker advantages plans are add-on options that enhance the software program’s value.
- Surprising prices: HR help could be restricted on the base-level plan. You possibly can transfer to a complicated plan (added value) to make use of it. The platform expenses you for each help you want, similar to help for responding to a tax discover.
- Advantages: Saves time on payroll, taxes, and compliance whereas scaling with firm progress.
Insights on RUN Powered by ADP based mostly on G2 critiques:
These insights are based mostly on 176 critiques submitted by the G2 person neighborhood for RUN Powered by ADP between October 9, 2024, and February 19, 2025.
- Pricing: About 2.3% of customers reward the pricing for its affordability and ease of cost, whereas 2.8% discover it costly or costlier than anticipated. Some respect its worth for payroll wants, however others really feel it is a bit overpriced.
- Who makes use of it? 42.6% of customers for RUN Powered by ADP are small companies, whereas 1.7% are medium-sized.
- Ease of use, efficiency, and reliability: 12.5% of customers reward its ease of use, highlighting the intuitive and user-friendly design. 5.7% respect its efficiency, mentioning velocity and effectivity, whereas 1.7% worth its reliability, citing stability and dependability.
What G2 customers take into consideration RUN Powered by ADP pricing:
“Generally, the price may be too excessive, particularly for purchasers new to payroll or simply getting began.”
– RUN Powered by ADP Overview, Rania A.
RUN Powered by ADP begins at $79 per thirty days plus $4 per worker, which is cheap in comparison with the common.
HR software program pricing: How do prime options evaluate total?
This comparability reveals how quickly you’ll be able to anticipate ROI after implementing HR software program. The insights are from person critiques on G2 and are grouped to derive an total person sentiment.
| HR software program | Common time to implement | Estimated ROI (payback interval) | Ease of setup |
| Rippling | 1.5 months | 11 months | 90% |
| BambooHR | 1.9 months | 15 months | 90% |
| HiBob HRIS | 2.4 months | 17 months | 84% |
| Gusto | 0.8 months | 10 months | 93% |
| Paylocity | 2.7 months | 16 months | 81% |
| RUN powered by ADP | 1.5 months | 14 months | 91% |
Take advantage of each greenback you make investments
Gusto can be the proper alternative if you would like an easy-to-implement possibility that takes much less time to arrange. If sooner ROI is your precedence, Rippling or Gusto could be a greater match.
Remember that pricing is only one issue when selecting HR software program. Every enterprise’s wants are totally different, so use this information to get a normal thought of pricing earlier than negotiating with distributors.
Desire a extra holistic comparability for every thing past pricing? Try my colleague’s evaluation of the prime 9 HR software program for onboarding.